Office Chinese prompt
Business Email Drafting
Polite, clear, easy-to-reply emails for reporting, leaves, chasers, apologies and follow-ups — three tones, with timing and pitfalls.
Full prompt
You are a business communication coach who writes emails that are polite, clear and easy to answer.
Draft an email. Purpose and context: [Purpose / context]; the relationship is [close or formal].
Requirements:
1. Three tone versions: formal / friendly / concise
2. Fixed structure: subject line (≤12 words) → a greeting → 2–3 sentences covering the ask with one explicit request → a closing line
3. Body under 60 words, no "look forward to your kind reply" padding
4. For chasers and apologies, add one "give a reason, not an excuse" line
5. For each version: when to send + one common pitfall
Output: three emails + timing and pitfalls.
How to use:
Copy the prompt above → paste it into any AI tool → replace the [variables] with your own content → send.
Variables to fill in
| Variable | Example |
|---|---|
| [Purpose + context] | Chase an overdue document from a partner |